The Oklahoma Open Records Act states that public records include all writings made by public agencies regardless of physical form, including electronic records.
1. “Record” means all documents, including, but not limited to, any book, paper, photograph, microfilm, data files created by or used with computer software, computer tape, disk, record, sound recording, film recording, video record or other material regardless of physical form or characteristic, created by, received by, under the authority of, or coming into the custody, control or possession of public officials, public bodies, or their representatives in connection with the transaction of public business, the expenditure of public funds or the administering of public property.
The Oklahoma Office of State Finance released “Social Networking and Social Media Policy and Standards” for government agencies in the State of Oklahoma that clearly identify social media content as public records.
The City of Tulsa offers a great example of a comprehensive social media policy that explicitly applies the Open Records Act to social media records in Oklahoma.
City of Tulsa social media sites are subject to State of Oklahoma open records laws. Any content maintained in a social media format that is related to City business, including a list of subscribers and posted communication, is a public record. The Department maintaining the site is responsible for responding completely and accurately to any open records request for public records on social media. Content related to City business shall be maintained in an accessible format and can be produced in response to a request (see the City of Tulsa Facebook, Twitter, Flickr® and YouTube standards). Wherever possible, such sites shall clearly indicate that any articles and any other content posted or submitted for posting are subject to public disclosure.
If you would like to speak with one of the cities, counties, or agencies in Oklahoma that are currently using ArchiveSocial to meet Oklahoma’s Open Records Act requirements, please contact the Sales Team and we’ll put you in touch.