The Wyoming Public Records act requires that government agencies preserve public records “whether in paper, electronic, or other physical form.” Therefore, Social media records in Wyoming qualify as public records under the law.
Excerpt from the Wyoming Public Records Act.
The Wyoming State Archives is responsible for collecting, managing, and preserving public records from Wyoming agencies. In a document providing guidelines for Wyoming records officers, the State Archives included clarification that “electronic records” does include social media content. This guidance suggests that social media records in Wyoming are governed by the Wyoming Public Records Act.
Excerpt from the Wyoming State Archives Guidelines for Wyoming State Agency Records Officers.
Electronic records include databases, E-mail, text messages, e-government transactions, and social media, in addition to common office files from spreadsheet and word processing applications. Most are useful for only a short period of time, but some may need to be kept permanently.
The City of Cody, Wyoming implemented a Social Media Access and acceptable Use Policy that provides comprehensive guidelines for city use of social media. The policy clearly states that “posts to social media platforms are to be considered a public record” and are therefore subject to comply with Wyoming Public Records Act requirements. The City of Cody provides a clear example of how to handle social media records in Wyoming.
Excerpt from the City of Cody Social Media Access and Acceptable Use Policy
Posts to social media platforms are to be considered a public record, regardless of abilities to remove or hide content. Content published on the World Wide Web can be transparently reposted, rebroadcasted, or saved by other users without consent or acknowledgement.
If you would like to speak with one of the cities, counties, or agencies in Wyoming that are currently using ArchiveSocial to meet Wyoming Public Records Act requirements, or would like to learn more about how your social media can comply with the law, just use the button below to get in touch.[include_popup pardotform=”172″]