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Public Records Laws and Social Media

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Why Archive?

Archiving ensures compliance with public records laws and social media retention requirements. Social media is a public record and agencies must be prepared to respond to public records requests for all their public pages & ancillary pages.
 

#1

Social Media is a Public Record

In all 50 states, social media is considered a public record, and agencies have an obligation to comply with open record laws.

#2

Comments are Critical

Open records laws maintain that you need to be able to produce social media records – both from your own content, but also from content your constituents create – in response to records requests.

#3

Relying on Social Networks is Flawed

The social networks were built to facilitate the online connection of billions of private citizens to one another. They are not built for, nor bound to, public records laws, and have no legal obligation to retain records.

#4

“Screenshots” Are Not Compliant

Manual processes are inefficient for both capture & searching, and often inadmissible in court. Challenges with frequency of capture, lost deleted/revised content, and no meta-data to prove the authenticity of records leave agencies with significant risk.

#5

You will need to produce records

You are required by law to be able to produce social media content if there is a public request for it. Having a system in place that captures all content and meta-data is the only way of ensuring compliance.

In all 50 states social media is considered a public record.

And agencies have an obligation to comply with open records laws.

View Your State Regulations

Use the interactive map to discover your state laws today.

Social media archiving is the only way to consistently respond to records requests.

Social Media is a Public Record

Agencies must be prepared to respond to Public Records Requests

In all 50 states social media is considered public record, and agencies have an obligation to comply with open records laws.

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How Social Media Archiving Works

 

Download the Solution Overview to see how ArchiveSocial works.  Or, learn more about the benefits of social media archiving.

 

The comprehensive social media archiving compliance guide

Risks of not Archiving

If You Are Not Archiving, How Would You Respond to a Records Request?

Social media archiving is the only way to consistently respond to records requests.

As a public entity, we are required by law to be able to reproduce that information if there is a public request for it, an open records request. That is not something we are capable of doing without having some type of system in place that actually can go out and get what they call the metadata.

April Warden
County Administrator
Seward County, Kansas

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