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Careers – Administrative Assistant

Administrative Assistant: AS-ops-0223

Who is ArchiveSocial?

ArchiveSocial empowers organizations to actively participate on social networking channels by ensuring they can fulfill legal requirements and avoid lawsuits. Our cloud-based archiving and analytics technology is trusted by more than 5,000 organizations including New York City, the State of North Carolina, the United States Department of Justice, and the 44th and 45th Executive Offices of the President.

Our office is located in the heart of Downtown Durham, NC, walking distance from the Durham Performing Arts Center, Durham Bulls Athletic Stadium, American Tobacco Campus, the American Underground (a Google for Entrepreneurs Tech Hub), and some of the best food in the Southeast. As American Underground alumni, we retain many privileges of membership, including access to their facilities (including a beautiful rooftop deck!) and the invitation to attend happy hours and other social events for unparalleled access to the vibrant Durham entrepreneur scene. We are currently a work remote organization due to COVID but we hope to return to the office in a full or partial capacity once it is safe to do so. This position will be expected to work full time in the office at that time.

We are a rapidly growing company, and we are looking for a sharp, reliable support person to join our Administration & Operations team.

What does the Administrative Assistant do?

As part of the team reporting directly to the Assistant Operations Manager, you will support the Administration & Operations department on a daily basis, and occasionally other departments, as needed. Responsibilities include:

  • Assisting other departments in varying projects, including administrative support and data entry projects
  • Assisting the AR & Contract specialist in the maintenance of accounts receivable, including working directly with customers to resolve outstanding invoices in a timely manner
  • Assisting in processing customer purchasing documents related to new and renewing sales
  • Assisting in the finance team with basic tasks such as entering vendor bills
  • Reviewing and editing text documents; collecting, conveying data through spreadsheets
  • Sharing in the management and organization of the office, including ordering and planning for office supplies and other product deliveries
  • Independently handling the set up of new hire equipment
  • Scheduling and managing calendars, appointments
  • Collaborating with other admin staff on event planning and coordination, including office happy hours, quarterly team events, volunteer outings

Who are you?

  • You are self-motivated, reliable, and an energetic “go-getter”
  • You are sharp, and quick on the uptake – you are able to learn and master new skills/tasks quickly
  • You possess strong organizational skills and the ability to perform and prioritize multiple tasks seamlessly, with excellent attention to detail
  • You are computer savvy with strong word processing and spreadsheet skills
  • You are a speedy typist
  • You are comfortable with change – you thrive on having a lot on your plate, and enjoy each day being a little different
  • You are honest and dependable, with a high level of integrity
  • Bonus: You have a background (experience, education or both!) working in finance

What do we offer?

  • A truly collaborative environment with a management team that wants to hear your ideas and help you grow
  • A competitive salary, and fully paid medical insurance
  • Dental, Vision, Life, and 401k matching
  • Open vacation policy and flexible work environment
  • Free downtown parking, drinks, snacks, and happy hours
  • A fun, dynamic, entrepreneurial workplace in the heart of Downtown Durham

Can’t control your excitement? Send your resume to loveyourwork@archivesocial.com with a few sentences on why you believe this is the right opportunity for you!

PLEASE NOTE: ArchiveSocial is unable to sponsor visas at this time. You must be a US Citizen or Permanent Resident authorized to work in the US.

All applicants will be subject to a background check.

ArchiveSocial is an Equal Opportunity Employer.